HumanRights360 seeks an Administrative Assistant to support the formulation and implementation of the administrative strategies in the organization.
Responsibilities
- To support administration and to monitor programmes.
- Screen incoming calls and correspondence and draft routine project correspondence;
- Maintain calendar for meetings, including schedule and confirm meetings, reserve meeting rooms and organize materials, Keep minutes;
- Maintain contact list and files and oversee electronic mail distribution lists;
- Maintain office filing system;
- As part of the office team, assist with general administrative duties including hosting visitors, training volunteers, supporting events etc.
- Assist with administrative and logistical issues for meetings, travel arrangements, which include scheduling airline tickets and hotel, coordinate trip with other travelers and ensure that supporting travel documentation is in place;
- Contracts checks with Vendors;
- Coordinate purchases of equipment, furniture, office supplies and other materials;
- Checks all documentation that is handed to the Accounts departments and according to the corresponding procedure manuals and agreements with each donor ensures that all documentation required by donors as per their eligibility guides is present, accurate and complete.
- Meeting & Greeting visitors at all levels of seniority
- Liaise with suppliers, partners, follow up specific projects under supervision
- Perform other clerical duties as requested;
Required qualifications and skills
Essential
- University degree from an Institute of Advanced Education or Technical College in Greece or from a School or Institute abroad or higher education degree in university degree in Finance, or Administrative Science and Technology or Organization and Business Administration, or communications
- One (1) year experience in humanitarian /relief service provision, organization or reception post
- Minimum of 2 years’ experience in Administrative position.
- Cross cultural awareness and flexibility
- Well-organized and efficient
- Good interpersonal & communications skills
- Native in Greek
- Fluent in English (both oral and written)
- Ability to work under pressure and multitask
- Desired
- Excellent organization, verbal and written communication skills, in person and over the phone.
- Proven experience of successful administrative support in a fast-paced working environment
- Strong sense of initiation, responsibility, ownership and excellent attention to detail.
- Computer literate Proficient with MS Outlook, Excel and Word business software.
- Good interpersonal & communications skills
- Ability to multi-task.
- Organizational skills.
- Good memory, discretion.
- Capacity for handling office work.
- Well organized and efficient.
- Responsibility, accuracy and attention to detail.
- Ability to work under pressure.
Ιf you are interested in applying, please send your CV and motivation letter to contact@humanrights360.org: 5 March 2019 to 15 March 2019 mentioning in the email subject “HR360_ Administrative Assistant”.
Only shortlisted candidates will be contacted. Due to the urgency of recruitment, HumanRights360 reserves the right to complete the process as soon as the suitable candidate has been identified.
HumanRights360 seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.